techniques you will use to achieve the intended outcomes. See Tool 6: Suggested Progression of and Agenda Items for Planning Committee Meetings .
For example, you might choose the Strategic Doing™ process to produce collaborative action. You may need the services of an expert in that process, or others you choose to use. The expert can help you determine and develop the resources for this part of the forum. Additionally, you’ll be developing the invitation list for forum participants. We recommend using a Community Capitals approach to assure all sectors are included and demographic information to be representative and inclusive of the community. You can revisit Tool 2: Engaging Community – Identifying Community Capitals Worksheet in the Tools section of this how-to guide for developing the invitation list. Representatives from all seven Community Capitals sectors will need to be identified, contacted, and invited to register for the forum. Monitor registrations to ensure diversity of participants from different Community Capitals sectors. Also monitor for individuals who are decision makers as well as doers. And monitor for community demographic representation. If any are underrepresented, consider making a personal contact to increase the likelihood of participation. To ensure your forum goes well, you will want to recruit and train facilitators. Trained facilitators are needed if you use case studies or other breakout sessions. If facilitators are to use a specific process such as Strategic Doing™ they must be prepared to guide people. And if they are doing the facilitation virtually, they may need technical training as well. Being able to facilitate discussion, keep notes, move people through the processes and stay on time are important to the success of the forum. As the date becomes closer, your team will need to prepare for the day of the forum. This may include items like finalizing food and beverage, communicating final registration numbers to the venue, preparing packets of information including the agenda, presenter bios, list of resources, list of attendee s/contact emails, any background information you’d like participants to have and any other materials for registrant packet as well as to assemble packets. Gathering supplies and equipment, creating seating charts, and finalizing presentations and evaluations, will all need to be completed prior to the forum. Use Tool 7: Preparing for the Forum Day Checklist as a guide. If doing an online forum, you will need to create Google Drive Folder/ Google document or other shareable tool for your documents (1 per facilitator) that they can share visually and take notes when working with small groups of participants. The same person may need to post links, so they need to understand the tasks and the technology. Day of the Forum needs some planning. You will want to arrive early and have a check-in meeting with facilitators/speakers. You’ll need to set up a resource table, AV, and lay out other supplies and materials. You’ll need to ensure that the room is laid out according to
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