Technology
● Computer ● Video projection ● Audio ● Microphones ● Podium
● Cords and connectors ● Onsite tech support ● Fees for equipment use or support
Parking
● Availability ● Capacity ● Fee or free
Contract
● Time to set up before, pack up after event time ● Date to report final registration number
● Discounts (non-profit, other?) ● Payment due date and method
Online Forums
Forums can be conducted online and there are pros and cons to conducting the forum in a virtual setting. Some of the advantages include attendance by some for whom distance would have been a barrier to attend, eliminates travel expenses, eliminates travel time, lower costs for organizers and attendees and encourages participation by those who thrive in online settings. Some of the disadvantages might include that it assumes technological literacy of participants, it can discourage or eliminate participation by those without equipment to connect or slow or no connection (Wi-Fi or cellular), social cues can be more difficult to read, it can discourage participation by those who do not thrive in online settings and there is no real opportunity for networking and relationship building. Whether in person or virtual, it is important to have someone in place to handle the technical aspects of the forum. In a virtual environment, it would be understanding and managing the platform, such as Zoom. Some items to consider include: ● To assist with taking attendance you will need a waiting room and sign in process; you will need to be able to identify individuals so you can place them in breakout groups. ● If using videos, you’ll need to be sure they are in a format that is easily shared over the platform - MP4 Videos ● Ability for small group discussions in breakout rooms ● Ability to conduct polls and evaluation assessments - Polling Software ● Individuals with training and expertise to handle technical problems, record, breakout group management.
● Ability to manage the recording and editing of the recordings ● Presenters and facilitators feeling comfortable with the technology
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