✔ Document the event; take pictures, invite a photographer
✔ If online forum; arrive early, test connections, set up break out groups before you start for Case Study activity and during lunch break for Strategic Doing™ session; have games and door prizes to encourage people to return after breaks AFTER THE FORUM (weeks to years) Immediate (within 2 weeks) ✔ Check in with Strategic Doing™ Groups to see if they need anything; follow up with assistance ✔ Email all registrants (not just those who attended) ✔ Summarize day-of evaluation data for sharing ✔ Thanks for coming/ their interest ✔ Include notes from small group sessions, group contacts, presentation slides, and resources to deepen understanding ✔ Encourage follow-up on action Strategic Doing ™ items
o Thank planning committee
Short-term (within 3 months) ✔ Check in with Strategic Doing™ Groups at the 30 -day, 60-day and 90-day marks; see if they need assistance in their projects ✔ Email survey to capture immediate outputs and outcomes ✔ Report back to participants with survey findings ✔ Create a report of outcomes/actions and share with the participants as well as key decision makers Mid to long-term (6 months or more) ✔ Check in or mobilize participants to share actions taken ✔ Conduct ripple mapping to understand long term impacts ✔ Continue communication with forum participants to keep them up to date on activities
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