Tool 6: Suggested Progression and Agenda Items for Planning Committee Meetings
Once your committee is assembled,
● Get on calendars for several months to determine monthly meeting dates using a group scheduling tool such as Doodle or Rally ● Meet face-to-face, by phone, or use an online meeting platform accessible to each member such as Zoom or Microsoft Teams ● Record or take notes and share with those unable to attend individual meetings ● Keep regular communication with the group between meetings
A sample of meeting progression:
● Orientation to forum background, including the: issue, objectives, and Community Capitals building model ● Define expectations of planning committee ● Disclose budget and desired scale of forum (local, regional, or state) ● Validate/identify pertinent local issues in farmer health, health insurance, and farm stress ● Decide forum date and time frame, avoiding conflicts with other major and important events already on the calendar ● Compare locations for an in-person forum or a videoconferencing platform for a virtual forum ● Compile an invitation list and target dates for invitation letters and registration ● Select speakers and outline talking points ● Finalize an agenda ● Identify facilitators and facilitator training date ● Develop case studies ● Identify grant funds to support action items resulting from forum discussions ● Choose contents of forum participant packets ● Provide updates on registration ● Assign seats to strategically combine and introduce sectors (agriculture, health, finance, and community) and roles (boots-on-the-ground and officials)
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